When you announce milestones of your project or disseminating progress updates, or seeking input and feedback from stakeholders In keeping them updated can reduce confusion, boost participation and speed up resolution of issues. The first step is identifying your stakeholders and determining their specific needs and expectations. This can be done via surveys, stakeholder meetings, participating conference calls, observing conversations on social media and more. These statistics will help you decide on how often to communicate with each group and what kind of information they need.
Meetings are a good way to share project information with stakeholders and provide them a platform to discuss concerns and questions as well as ideas. It is crucial to schedule regular meetings, like bi-weekly or monthly and ensure that all participants are invited. A project website or portal could be used to communicate important documents and update stakeholders.
It can be difficult to meet all your stakeholders individually if you have many. In these situations presentations can be an effective method of keeping people informed. Video presentations can easily be recorded and uploaded to the internet so everyone has access to them. This method of communication can be efficient for teams that are located in remote locations. You can design targeted posts for specific groups and then send them the necessary information by using a project management tool which allows you to tag the individuals you want to communicate with according to policies (such as Quorum).
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