Email is used by billions of individuals all over the world to communicate. It’s not always the best option when it comes time to send confidential documents. With data breaches and cyber threats increasing it’s crucial to know how to safely send sensitive information via email.
In the majority of cases, it is not a wise practice to send confidential information via an email attachment or message that is unencrypted. This includes personal information like social security numbers, passport information as well as bank account details, as well as business-related confidential documents. However, if you must send sensitive information via email there are a few precautions that you can do to protect yourself and your recipients.
A disclaimer can be used to warn recipients of the risks. However, these disclaimers seldom have any significant impact as they aren’t legally binding and simply emphasize that the contents of the email are confidential.
You can also use an email encryption service. This is more efficient and requires both you and your recipient to use systems that allow this (e.g. S/MIME or PGP). You can also use software that compress files before emailing them. This can help reduce the size of the file and make it harder for hackers to hack into your communications. Alternatively, you can make the document password-protected, which makes it impossible to open without a password.
By adding a time empirevdr.com limit to the document, you can ensure only the recipient has access to the document for a certain time. For emails for business, enabling two factor authentication in your email system can further increase security.
