Board management systems offer an online repository for meeting documents, board documents, agendas and more in a secure, digital environment. They also provide tools to aid in the preparation for meetings such as board packs review minutes of meetings, board pack review, and more. They also offer features that facilitate greater collaboration among colleagues and also help to eliminate security concerns over unsafe file-sharing methods such as email by using advanced cyber security.
A secure board management system offers detailed activity logs to track any suspicious in-app behavior and generate monitoring reports for internal or external audits. Logs can include login attempts as well as changes to document permissions, meeting updates and more. This allows you to spot any unusual patterns. Secure portals also offer users with more specific permissions remote data wipes and device locking, to ensure that sensitive information cannot be accessed through stolen or lost devices.
A secure board management system will make it unnecessary to send documents via insecure email or to distribute paper packets. It will ensure that all board members have access to the most current version. This will improve the flow of information during meetings and eliminate the gaps caused by different levels of access to materials for the board between team members. It will also decrease the chance of accidental or malicious deletions of files. It will also enable board members to find and access relevant information from anywhere in the worldwide. Thus, having a secure board management system can allow your company to operate faster and more effectively while enhancing board efficiency and governance.
