In-person or remote worker, efficient communication is essential to your success. Virtual meetings can be especially challenging to run, but following the guidelines in this article can help create more productive meetings.
Engage the attendees at the beginning. Begin the meeting with an icebreaker. For example, ask people to share their top moments from the week or share a story they found funny. This helps create a positive environment and gives the attendees a sense of focus before focusing on the agenda.
At the start of the meeting, designate a note-taker. It’s easy for people to miss crucial points in a remote conference, and having a dedicated person to take notes during the meeting will help prevent any mistakes in communication. Encourage everyone to take notes so that they can go back and apply the information later.
It isn’t easy to avoid talking at the same time or interrupting another person in a virtual environment. To prevent this, promote turn-taking and encourage the use of the “raise hand” function in your virtual meeting software.
Close your meeting by giving a clear set of action items. This will ensure that your team is following through on the goals and decisions you make during your meetings. It’s also an excellent idea for meeting organizers to provide a comprehensive summary of the meeting outcomes and actions items, ideally within just a few hours after the meeting’s end. This can be done via a shared document or by sending visit this page an email to your meeting software.
