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There are documents that carry the designation of important and sensitive because they contain information that could cause consequences in the event of a security breach, such as personal information such as health and wellness records, or financial transactions. In the past, these papers required physical methods, requiring an array of key individuals including executives and accountants to lawyers, to external and internal employees — to be in the same location at the same time to inspect them. It was time-consuming and costly process, as well as polluting to send documents that were vulnerable to theft and unauthorized access.
With remote working growing and B2B buying becoming increasingly online-based, sharing digital documents has become an integral element of business operations. While this is convenient, it poses significant dangers. Most business owners are unaware of the risks.
Cybercriminals are able to intercept emails and use the data for identity theft as well as other malicious actions. It’s also difficult to trace who has read or edited documents sent by email.
A secure document exchange portal is a simple way to share files from customers while keeping track of who has access to and modified them. These tools are designed to satisfy different data protection laws and provide a solid audit trail, allowing users to trace any problems back to the source. They also help businesses avoid penalties associated with data breaches, which can severely damage their reputation and profits.
