The board meeting agenda is one of the most important components to the success of a board gathering. A well-planned agenda can aid in focusing the discussion, reduce time spent on topics that are not critical to the discussion and ensure that all board members are prepared to engage with the issues in front of them.
Before the board meeting, the executive team should concentrate on http://boardroomsystems.net a few key strategic issues they want to be able to get out of the discussion. This will help them to stay clear of a runaway train for the boardroom and instead make the board discussion efficient and productive.
The board administrator should distribute the agenda to all directors to allow them to go over it prior to the meeting. This allows them to draw out key points and answer any questions they might have ahead of time. Additionally directors get the chance to submit any reports that must be submitted or re-read.
The general counsel, or a designated representative, should also look over any documents that management has prepared to ensure consistency and look for typos. They should also look for a section listing attendees and draft resolution language for any decisions that must be made.
The chair should also reach out to any committee chairs or directors that were assigned action items from prior meetings to ensure that they are in the right direction. This is a great way to stay on top of any developments and provide a timely status updates.
