Tips for Energizing Online Board Meetings

Online board meetings are a valuable resource for effective decision-making. When they are not well run, they can lead stagnation and low levels engagement. To get your virtual meetings to be more engaging take these easy steps to improve the overall quality of your meetings and increase productivity.

The agenda should be shared with the participants before the meeting to ensure everyone is aware of what’s to be discussed. Also, consider asking your board members to listen from a quiet space without distractions. Also, you can ask your participants to use your virtual meeting software’s “raise hand” function whenever they need to speak in order to avoid rambling and not getting the point.

Establish a maximum time limit for each topic in order to keep the meeting focused on important topics. This allows everyone to be involved and keeps the discussion from going off topic or distracting others. Encourage your group to turn off their microphones when they’re not speaking to silence background noises such as pets, kids and coworkers.

Finally, try to conclude the meeting at a reasonable time as it shows respect for the other board members’ time. It is also a good practice to share the minutes promptly after the meeting has concluded. In addition, it helps to speed up the process of recording and distributing minutes of meetings by using your software for managing boards that has built-in capabilities, like inline task delegation.

Doing so will ensure that everyone on the board is on the same page as to what transpired during the meeting and what must be done in between meetings.

virtual data room: redefining M&A security

editor
editor