In this era where data breaches are a constant worry many businesses turn to virtual data rooms to store sensitive information. The purpose is to share confidential business documents with other stakeholders including lawyers, investors and other professionals, all while making sure that security measures are put in place to safeguard against uninvited viewing or downloading and malicious external attack. The problem is that these are quite a bit more complex to handle than the simple file sharing tools provided by email, Google Drive, or Dropbox and require the highest level of security that will be able to withstand the risk of sensitive information falling into the wrong hands.
When selecting a data storage facility to store sensitive information, companies should consider the level of security that it offers, including options for auditing, permission settings watermarking, among other features that can help keep information from being leaked and other risks. It should also take into account the provider’s expertise and track record in developing secure online document-management solutions for sensitive data.
Another feature you should look for in a virtual data room is the ability to seamlessly redact documents that contain confidential information. It is not unusual to find documents that contain sensitive or confidential information, but the manual removal of it from each individual document can be time-consuming and could result in one or more instances of confidential or sensitive information being missed. A reliable data room also allows you to export documents from a dataroom virtualized without losing the encryption security.