Board meeting etiquette is a set of unspoken rules that board members must adhere to in order to ensure the smooth running of meetings. The proper use of etiquette can help boards operate at the level necessary to fulfill their duties and fosters collaboration. The following guidelines are crucial for effective board meetings:
Respect for the time of others. Be prepared by reading the materials for the board prior to the time. Beware of distractions such as your phone or emails, and close any unnecessary laptop windows unless it’s an emergency. When you are having a discussion, avoid interruptions to the speaker. Be attentive and ask questions as needed. If you are unsure if the topic is pertinent to the topic, ask clarification from the speaker or the chairperson of the board.
If you are unable to attend an event in person, give the board the agenda and any reports to be discussed in advance so they can look over the information and get ready for the meeting. This will save time and let the discussion stay focused on the topic that is at hand.
Respect your fellow board members even if they do not agree with you. Remember that the role of the board is to represent shareholder and stakeholder interests and to make decisions that will support the success of the company.
